Clearview Applicant Privacy Notice


Revised October 10th, 2023

1. Introduction

We respect the privacy rights of individuals and are committed to handling personal information responsibly and in accordance with applicable law. It is important that you read this entire Notice carefully as it sets out how Clearview Business Intelligence LLC (“the Company”, “we” or “us”) handles your personal information when you apply for a job or other role with us and the rights you have in connection with that information. The term “applicants” is used in this Notice to refer to anyone who applies for a job role, or who otherwise seeks to carry out work with or for us (whether on a permanent or non-permanent basis).

If you are in any doubt, or have any comments or questions about this Notice, please contact us using the contact details set out in Section 7 below.

2. Types of personal information we collect when you apply

Information that we collect automatically,
You can visit the recruitment section of our website at Careers – ClearView
(“Website”) and search for jobs without providing personal information. However, we do collect certain information automatically from your device when you visit our Website. For further information, please see the privacy notice that applies to the use of our Website at Privacy Policy

Personal Information collected from you
The types of personal information we may collect and process when you apply for a role with us includes (but is not limited to):

  • Identification data and contact details – including your name, email address, phone number and other contact information, and nationality/ies,.
  • Employment history – such as previous employers and job titles/positions.
  • Background information – such as academic/professional qualifications, job qualifications, education, details included in your CV/résumé (which might include details of any memberships or interests constituting sensitive personal information), transcripts and employment references.
  • Details of your nominated referees (including their name, contact details, employer and job role).
  • Details of your immigration/visa status.
  • Previous applications/roles (information relating to previous applications you have made to the Company and/or any previous employment history with the Company if made within one year of current application).
  • Other information you voluntarily provide throughout the process, including through, personality profiles / assessments, assessment centers / exercises and interviews.

As a general rule, during the recruitment process, we try not to collect or process any of the following: information that reveals your racial or ethnic origin, religious, political or philosophical beliefs or trade union membership; genetic data; biometric data for the purposes of unique identification; or information concerning your health/sex life.
However, in some circumstances, we may need to collect, or request on a voluntary disclosure basis, some sensitive personal information for legitimate recruitment-related purposes: for example, information about your disabilities for the purposes of equal opportunities monitoring. You may provide, on a voluntary basis, other sensitive personal information during the recruitment process.
Personal information collected from other sources
Depending on your residency, we may collect some information from sources other than you during our recruitment process, including:

  • References provided by referees.
  • Other background information provided or confirmed by academic institutions and training or certification providers.
  • Criminal records data obtained through criminal records checks.
  • Information provided by background checking agencies and other external database holders (for example credit reference agencies and professional / other sanctions registries).
  • Information provided by recruitment or executive search agencies.
  • Information collected from publicly available sources, including any social media platforms you use or other information available online
    in each case, where permissible and in accordance with applicable law.

3. Purposes for processing personal information

We collect and use this personal information primarily for recruitment purposes – in particular, to determine your qualifications and suitability for employment with us and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying out reference checks or background checks and to generally manage the hiring process and communicate with you about it. If you are accepted for a role at the Company, the information collected during the recruitment process will form part of your ongoing staff member record and will be processed in accordance with the Company’s applicable Employee Privacy Notice. If you are not successful, we may keep your application indefinitely to allow us to consider you for other suitable openings within the Company in the future unless you request that we delete your application.

4. Who we share your personal information with

We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this Notice and the applicable laws, and that the security and confidentiality of the information is maintained.
Transfers to third party service providers
We may make certain personal information available to third parties who provide services relating to the recruitment process to us, including:

  • recruitment or executive search agencies involved in your recruitment;
  • background checking or other screening providers and relevant local criminal records checking agencies;
  • data storage, shared services and recruitment platform providers, IT developers and support providers and providers of hosting services in relation to our website;
  • other third parties who provide support and advice including in relation to insurance.

We may also disclose personal information to third parties on other lawful grounds, including:

  • Where you have provided your consent;
  • To comply with our legal obligations, including where necessary to abide by law, regulation or contract, or to respond to a court order, administrative or judicial process, including, but not limited to, a subpoena, government audit or search warrant;
  • In response to lawful requests by public authorities (including for tax, immigration, health and safety, national security or law enforcement purposes);
  • As necessary to establish, exercise or defend against potential, threatened or actual legal claims;
  • Where necessary to protect your vital interests or those of another person; and/or
  • In connection with the sale, assignment or other transfer of all or part of our business.

5. Data retention periods

Personal information will be stored in accordance with applicable laws and retained for as long as needed to carry out the purposes described in this Notice or as otherwise required by applicable law. Generally, and unless permitted otherwise under the applicable law, this means your personal information will be retained:

  • for a period of at least 12 months, as required by state and federal law, after confirmation that your application was unsuccessful unless you request that we delete your application; after the 12-month period, your application will be retained indefinitely unless deletion is requested (see Section 7) or
  • in accordance with the Company’s permanent employee file, where your application is successful.

6. Your data privacy rights

To the extent the following rights are available to you under applicable data protection laws, you may exercise them as follows: If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting us using the contact details provided in Section 7 below. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

7. Contact details

Please address any questions or requests relating to this Notice, by contacting our office:

  • by sending an email [email protected]
  • or by mail
    Clearview Disputes and Inquiries
    4102 South 1900 West, Suite A
    Roy, UT 84067